How to Log Additional Costs on a Work Order

To calculate the true total cost of a maintenance job, you must track expenses that fall outside of standard inventory consumption and labor. Use this section to log non-inventory expenses such as equipment rentals, external contractor invoices, shipping fees, or environmental permits.

Step 1: Navigate to Additional Costs

Inside the Work Order profile, use the internal left-hand menu to select the Additional Costs tab. Click the + (Add) icon on the far right.

Step 2: Define the Expense

Field	Instruction	Required
Additional Cost	Select the specific category of the expense (e.g., “Hazardous Waste Disposal Fee”).	✅ Yes
Total Cost	Enter the exact monetary value of the expense.	✅ Yes
Note	Provide context or a vendor reference number.	—

Step 3: Save the Record

Review the cost amount and notes for accuracy. Click the Submit button. The system will automatically add this value to the Work Order’s cumulative cost analysis.