Custom Fields Management

About Custom Fields

Custom Fields extend the standard UniCMMS data model with attributes tailored to your organization. Use them when built-in fields are not enough, such as tracking asset condition, external IDs, special approvals, or localized labels.

When to Use Custom Fields

Create custom fields only for data your team will actually use in daily operations, filtering, or reporting. Keeping fields focused helps forms stay clean and easier to complete.

Custom Fields Management List

Create Custom Field Dialog

Supported modules

You can define custom fields for these modules:

• Asset
• Business
• Facility
• Part or Supply
• Site
• Team
• User
• Work Order

How to create a custom field

1. Open Admin Portal from the main sidebar (Other).
2. Go to Settings → Custom Fields.
3. Open the module tab where the field should appear (e.g. Asset, Work Order).
4. Click + to open the New Custom Field dialog.
5. Complete the form:

Field	Description
Label	Name shown to users in the interface.
Field Type	Data format the field accepts (see below).
Options	Required for Select fields. Enter choices as comma-separated values (e.g. Excellent, Good, Fair, Poor).
Override Label	Optional translated label for other languages.

6. Click Submit.

Label overrides (multi-language)

Use Override Label fields to provide translated names for each enabled language. This ensures users see clear labels in their preferred UI language while keeping one shared custom field definition.

Consistent Translation Practice

Keep terminology consistent across modules. For example, if you use “Asset Condition” in one place, reuse the same translated label pattern in other related forms.

Available field types

Choose a type that matches how the data will be used and reported.

Type	Use
Text	Short text (e.g. serial numbers, short notes).
Number	Numeric values only (e.g. capacity, dimensions).
Select	Dropdown: user picks one value from a predefined list.
Date	Calendar date only.
Datetime	Date and time.
Link	Clickable URL (e.g. manufacturer documentation).

Verification after creation

After you submit:

1. Confirm the dialog closes.
2. Verify the new field appears in the selected module tab.
3. Open a related record form (for that module) and confirm the field is available for data entry.

Related

• Reference Data Management — standardized lookups and classifications
• Tenant Settings — organization-wide defaults