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Core Functions
Section titled “Core Functions”User Management is not only a directory of people. It connects identity to permissions, locations, and costing so every module can answer: who did what, where they were allowed to work, and what labor cost to attach.
The four pillars below work together:
| Pillar | What it answers |
|---|---|
| Individual accountability | Who performed an action and when? |
| Role-Based Access Control (RBAC) | What is this person allowed to do in the product? |
| Geographic scoping | Which site(s) can this person see and maintain? |
| Financial integration | How do we turn time worked into labor cost? |
Individual accountability
Section titled “Individual accountability”Operational work in UniCMMS—closing a Work Order, changing an Asset status, recording meter readings, and similar actions—is tied to the signed-in user. The system keeps a traceable record (who performed the change and when), which supports internal reviews, handovers, and compliance programs that expect clear attribution.
This is separate from licensing (whether someone may log in at all); see Key operational logic.
Role-Based Access Control (RBAC)
Section titled “Role-Based Access Control (RBAC)”Each user is assigned one Role (for example Administrator, Technician, or other roles your tenant defines). The role bundles functional rights: opening the Admin Portal, deleting records, approving work, or restricting sensitive areas.
Administrators maintain roles and assignments in Admin Portal → Users when they add or update a user.
Geographic scoping
Section titled “Geographic scoping”Users are linked to one or more Sites. That link limits which facilities, assets, inventory, and work apply to them. If someone is authorized for several sites, they still work in one Active Site at a time; switching updates lists and trees across the app. See Site management for assignment on the user profile and use of the Site Switcher.
Financial integration
Section titled “Financial integration”When you store an Hourly Rate on a user (optional in the profile), UniCMMS can translate time logged on work into labor cost for reporting and analysis:
Time Spent × Hourly Rate = Total Labor Cost
Rates are most useful when technicians log time against Work Orders or similar labor-backed records. If the rate is blank, labor cost either omits that component or follows your product’s fallback rules—check with your implementation team if you rely on strict cost accounting.