How to delete a purchase order

Deleting a PO permanently removes it from the list. Use it for mistakes or canceled buys only while the record is still a draft (or equivalent) and your role allows deletion. The app asks for a second confirmation so accidental taps do not erase data.

Step-by-step

1. In the sidebar, open Procurement → Purchase Orders.
2. Find the PO row (use Search by name, Filters, or Columns if the list is long).
3. Click ⋯ (row actions) at the end of the row.
4. Choose Delete (often shown in red with a trash icon, next to Edit and Validate when those apply).

Procurement → Purchase Orders, then ⋯ → Delete.

5. In Confirm Deletion, read the message—it usually names the record (for example PO - Mechanical Components or PO - Compressor Oil 5L) and states that the action cannot be undone. Click the red Delete to finalize, or Cancel to keep the PO.

Confirm Deletion—only choose the red Delete when you are sure.

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Draft-only logic and safety locks

1. The Draft constraint

Rule	Why it exists
Draft-only delete	You can usually delete only while status is Draft. After that, the PO is treated as a live financial document; removing it would break sequence and audit continuity.

2. Status locks (Delete blocked or ineffective)

If the PO is in any of these states, Delete is typically not available:

Status	Reason
Validated / Ordered / On order	The vendor or internal workflow has committed to the order; the record must stay for audit and traceability.
Partially received / Received (or Fully received)	Goods tie to Receipts and inventory; deleting would disconnect stock and budget history.

If Delete is missing

Check status and role permissions (Delete Purchase Order in Roles). For active orders, use cancellation or closure processes your organization defines instead of delete.

Related

• How to create a purchase order
• How to edit a purchase order
• How to validate a purchase order
• How to add additional costs to a purchase order
• Purchase Orders overview